Going forward any new meeting request you create will use this new template: Lastly set the “When posting to this folder, use:” field to your new form and click OK: Open the calendar view in Outlook, right click the calendar you wish to set the default form for and choose Properties: Step 3 – Set the default meeting request form Once complete, click the Publish button, name your Form and save it in the Outlook Folders location: In this case, I simply set the default meeting body: Open a new meeting request then go to Developer Tab and choose Design this Form: Go to File | Options | Customize Ribbon, enable the Developer Tab and click OK. This is ridiculous but you have to use Developer mode to alter forms in Outlook. I use Outlook 2016 but I believe these steps will work as far back as Outlook 2010.

I had thought I would be able to create a meeting specific signature but this doesn’t appear to be an option. Regardless I figured it out and thought I would share it here to benefit others.įorms are the mechanism by which Outlook allows you to edit the default meeting template. Surely this is easy right? Wrong! Microsoft makes this far too difficult in my opinion. So this time I decided to change my default meeting template in Outlook so I won’t forget going forward.

I have thought to do this in the past but never remember it when I’m in the throes of creating a meeting. After attending some really great leadership training from Kimball Fisher (author of Leading Self-Drected Work Teams and other great books) at work this week, I decided I must do better with setting the goals and agenda for meetings in hopes that attendees come more prepared and the meetings are more effective.

Skype meeting add in for outlook 2016